ALL GRID EVENT RULES
TERMS & CONDITIONS OF PARTICIPATION AT EVENT
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Declarations and Waiver
The “Participant” means any individual participating in the Event or the parent or guardian of a minor (under 18 years old) participating in the Event or anyone spectating at the Event or anyone visiting the Event site.
The “Organiser” of the “Grid” means The Grid (Events) Limited – International House, Mdina Road, Mriehel, Birkirkara, Malta or via email on Info@the gridmalta.com
The “Agreement” –means the agreement between you and The Grid (Events) Limited comprising the Terms and
Conditions of Event Participation;
“Event” – the race organised by The Grid;
“Event Participation Fee” – the fee payable by you to The Grid in consideration of your participation in the Event;
“we”, “The Grid” – means The Grid (Events) Limited trading under the name The Grid Events
“you” – means the Participant;
“Participation in the Event” – means actual participation in the Event.
i. Organiser’s release of liability in consideration for being permitted to participate in the Event, the Participant hereby waives, releases and forever discharges, for himself, his heirs, executors, administrators and legal representatives, any and all rights and/or claims which the Participant may have be sustained by him directly or indirectly arising out of his participation in the Event (including the application of emergency or medical services at the Event).
Further the Participant undertakes not to take any actions against the organisors, its officers, directors, employees, consultants, agents and Event sponsors for any and all damages and/or claims which may be sustained by the Participant directly or indirectly arising out of his participation in the Event. This release and discharge includes, but is not limited to, claims for property damage, economic loss, breach of contract, lost wages, contribution indemnity, other indemnities, punitive damages, or any other legally recognisable claim arising out of the Participant’s participation in the Event (including all legal costs and expenses associated with such claims), and causes of action whatsoever or howsoever arising and brought against them by any third party as a result of the Participant’s actions and/or participation in the Event, including without limitation, the violation of any laws or regulations by the Participant or the Participant’s breach of these Terms and Conditions of Participation.
2. Hazards & Risks
i. The Participant acknowledges and understands that the Event is a potentially hazardous sporting event. The Participant acknowledges and accepts that participation in the Event is potentially dangerous and that there are numerous risks associated with participation such as risks arising from the negligence of other road users. Further, the Participant fully understands and accepts that his participation in the Event may result in serious bodily injury and/or death to him or others from which the Participant is waiving any and all claims against the Organiser as per clause 1 above .
The Participant further acknowledges and accepts that the route of the Event may require running and/or cycling on public roadways and on rough uneven terrains which pose travelling hazards and risks. The Participant accepts that participation in the Event will result in strenuous physical exertion as participants will be required to be active for very long periods of time, including the risk of being active through inclement weather and/or very hot weather. Participants are advised to seek medical advise before registering for the Event.
ii. The Participant commits to participate in the Event with full knowledge and understanding of the risks associated with participation in the Event, the Participant is strongly advised to take every reasonable precaution and in the case of any questions is advised to contact the Organiser prior to the Event.
iii. The Participant declares and confirms that he commits to participating in the Event with full knowledge and understanding of the risks associated with the participation in the Event.
iv. The Participant acknowledges and understands that it is his personal responsibility to arrange for insurance cover for the Event if the Participant wishes to be covered by insurance. The Organiser will not provide insurance cover for Participants in the Event. By agreeing to and providing the declaration on the Event Participation Form, the Participant accepts that the Organiser has made this clear to the Participant in advance of the Event.
i. The acquisition of essential equipment, including specific safety equipment, in order to take part in the Event is the sole responsibility of the Participant and the Organiser strongly advises that these acquisitions are secured before entering the Event. The Organiser will not be responsible to provide any essential equipment for the Event.
ii. The Organiser accepts no responsibility for the loss of, theft, or damage to any property owned by or under the control of the Participant deposited by the Participant in the Event’s event bag drop off and/or at any point of the Event course. This includes any loss, theft or damage to any property deposited by the Participant at the bag drop off point while such property is being transported by, or on behalf, of the Organiser.
i. You declare that you are physically fit and healthy enough to take part in activities during the Event. At the Event you will be required to complete the medical
questionnaire pre-printed on the reverse of your race number; issued at registration. It is your responsibility to retain this race number and wristband throughout the Event duration.
ii. You will also be required to complete and sign a medical disclaimer and present this to The Grid staff when you collect your race pack.
The Grid will not grant you the right to participate in the Event unless a Medical Disclaimer is completed, signed and presented to The Grid together with your photo-ID.
5. Image Rights
i. By participating in the Event the Participant consents to being photographed and/or to be included in the filming of imagery recording the Event and/or to be included in sound recordings of the Event. The Participant hereby waives any and all rights of publicity or privacy and hereby grants to the Organiser the sole, full and complete permission and authority to utilise and use the participant’s appearance in the Event in any and all manners and media throughout the world in perpetuity without the need for any further approvals from the Participant.
ii. The Participant further agrees that the Organiser has the sole discretion to use or refuse to use any Event photographs or sound or media recordings in which the Participant appears, and that the Organiser may use or edit such sound or imagery at his sole discretion and as he thinks fit. Subject to any restrictions of privacy imposed by law, the Participant hereby consents to the use of his name, image, likeness, voice and any biographical material about him in connection with any and all footage of the Event, publicity and related promotional material of the Organiser and for any and all publicity and promotional purposes and assignees in relation to any issues concerning the invasion of privacy, defamation or any other cause of action whatsoever arising out of the production, distribution, sale, broadcast or exhibition of Event imagery or sound and/or any promotional materials relating to the Event.
6. Personal Film
i. The Participant shall be allowed to take photographs and film footage of his participation in the Event for non-commercial purposes (that is for personal and private use only). The Participant is not permitted to reproduce or use photographs or footage of the Event on any website, in any printed media or matter or in any television programme without first obtaining the prior written consent of the Organiser. The Participant hereby agrees to assign (by way of present assignment of future copyright) to the Organiser all his rights, title and interests in the world-wide copyright and all intellectual property rights in such reproduced or used photographs or footage in perpetuity together with exclusive world-wide rights of exploitation thereof.
i. It is the sole responsibility of the Participant to comply at all times during the Event with all applicable laws, byelaws and regulations of the Republic of Malta, including without limitation, all speed regulations, road traffic laws and laws relating to the possession or use of alcohol, drugs or other prohibited substances.
2. Acceptance of Terms & Conditions of Participation
i. The Participant understands that failure to comply with these terms and conditions may, at the sole discretion of the Organiser, result in disqualification from the Event.
ii. By your attending in person the physical site of a the Event, whether you are participating or not, you are required to comply with the health and safety rules of the Event and the Terms and Conditions of Participation, otherwise you may be asked to leave the Event site.
3. Event rules, regulations and advice.
i. For reasons of fairness, safety and responsibility the Participant is expected to abide by the following rules and regulations as laid out by the Organisers. Ignorance of these rules and regulations shall be regarded as no excuse and failure to comply with these rules and regulations may lead to penalties or disqualification from the Event.
ii. General Rules
The Participant must:
a. At all times show respect for the environment, landowners, local communities and other recreational users;
b. Always follow and adhere to the local laws, rules, regulatins and byelaws;
c. Ensure he is wearing or carrying the appropriate mandatory and recommended kit at all times;
d. Notify the Event Medic (at registration) of any significant medical history;
e. At all times wear his timing chip in the correct manner;
f. Not interfere with the timing mats or boxes or their positioning;
g. Not stay off the course or enter any out-of-bounds areas;
h. No outside assistance is allowed during the Event;
i . Not use Public transport or transport in private cars at any time during the Event;j. Stop and assist any other participants in need of medical attention and alert a race safety steward immediately;
k. Ensure any injured competitor in proximity to you is adequately provided for, before continuing;
l. Co-Operate with Event Officials at all times.
m. Weather conditions may affect the Event entirely, or at certain stages or with certain obstacles and lead to cancellation or route variations if Event Officials deem safety is at risk.
n. Pre-event reconnoitring is deemed not to be in the spirit of the Event;
o. The Event Director’s decision is final.
3. CANCELLATION BY THE GRID (EVENTS) LIMITED
3.1 We may cancel the Event if circumstances beyond our reasonable control arise, including, without limitation, war, civil or political unrest, terrorism or inclement weather conditions.
3.2 The Grid reserves the right to cancel the Event if (One month) before the Event we have not, in our sole discretion, received sufficient number of applications to ensure that there are enough participants to make the Event economically viable.
3.3 If the Event is cancelled by The Grid per the circumstances in 3.1 and 3.2 then Refunds and transfers will be made according to the refund, deferment and transfer policy.
3.4 The Participant is aware that the Event is not guaranteed to take place at the time of reservation.
4. Breach Of The Event Terms and Conditions By The Participant
4.1 This Clause will apply if the Participant fails to comply with these terms and conditions, which include but are not limited to:
• Non-participation in the Event without prior notice of cancellation to The Grid;
• The participant fails to complete the medical questionnaire resulting in non-participation in the Event;
• The Participant fails to show the required ID resulting in non-participation in the Event;
• The Grid deems the Participant unfit to participate in the Event.
4.2 If any of the events listed in Clause 4.1 occur, the Participant will not be provided with a race pack and the Participant will not be granted the right to participate in the Event. As a consequence of failing to enter the Event, the Participant agrees that he has canceled his agreement to participate in the Event without prior notice.
4.3 In order for the Event to be successful for both The Grid and the participants, The Grid requires mass participation and cooperation from all participants. By breaching the Event terms and conditions and failing to participate in the Event, the Participant will have potentially put the success of the Event at risk, preventing another individual from participating in the Event and will have resulted in a financial loss being suffered by The Grid (either directly and/or indirectly).
4.4 Accordingly, The Grid will charge the Participant a penalty for breach of contract, which will be an amount equal to the Event fee. The Grid will retain the Event Participation fee paid by the Participant as payment of the penalty charge.
5. Event Refunds, Deferments & Transfers
5.1. The Organiser will not refund any proportion of the Event Participation fee once the Participant has participated in the Event. This policy is nondiscriminatory
and does not take account of any individual circumstances in order for fairness and clarity.
5.2. Where accommodation bookings are made as part of the entry process or where other bolt-on services such as travel products, hire services or otherwise are bought, these terms and conditions shall also apply to such bookihngs and, or services.
5.3. Where the Participant is unable to participate in the Event due to any reason, including but not limited to injury, illness, travel issues, weather, Event cancellation, Event venue change, Event date change or force majeure, the Organiser will not be liable for any costs incurred by the Participant relating to privately booked travel, accommodation or other ancillary costs incurred.
5.4 If the Event has to be cancelled in advance of its taking place Event Participation fees and/or associated event purchases shall be subject to the deferment and transfer policy, The organizing event reserves the right to decide if refunds will be given as cash refunds, transfers or credit. If the decision is taken to offer cash refunds, these will be sent excluding the registration portal fee.
5.5. If an Event is re-located, no refunds shall be given if the Event is re-located within an area of 50 miles radius of the original Event location.
5.6. Event reservations may be transferred between categories provided any additional costs that are relevant are paid in full if such a request is emailed ten
clear days before the Event date to [email protected]
An administration fee of €15 will need to be paid before the transfer is confirmed.
5.7. You may transfer your Event reservation to any other person except where the Organiser has expressly stated otherwise by (1) express instruction, (2) public announcement through the Event website or (3) individually, in writing, to the Competitor(s) in question, if such a request is emailed fourteen clear days before the Event date to [email protected]. An administration fee of €15 will need to be paid before the transfer is confirmed.
5.8. You may transfer your reservation to the following Event next season, if such a request is emailed ten clear days before the Event date to [email protected]. Upon receipt of the email we will contact you to arrange the transfer. An administration fee of €15 will need to be paid before the transfer is confirmed. Should the Event not take place in the future the transferred Event Participation fee will not be subject to a refund. Accommodation bookings or any other bolt-on services such as travel products, hire services or otherwise are bought are nontransferable to the following Event season.
5.9. The Organiser’s refund, deferment and transfer policy is subject to change at the discretion of the Organiser and any such changes are published either within this refund, deferment and transfer policy and/ or on the Event website. The Participant is advised to visit the Event website regularly.
5.10 The terms and conditions of this refund, deferment and transfer policy do not affect the Participants statutory rights as a consumer. Please contact the Organisers for any questions on the Organiser’s refund, deferment and transfer policy.
The address for the service of cancellation notices and to which complaints can be made is:
The Grid Events – International House, Mdina Road, Mriehel, Birkirkara, Malta or via email on Info@the gridmalta.com
Sign to confirm receipt and acceptance therof by: